Types of Funding & Forms

General Guidelines

1. What’s After Dark will support programming which takes place Friday & Saturday evenings between the hours of 9pm - 2am. Events considered “late night” may begin no earlier than 9pm and may not end before 1am. Events MAY NOT occur during exam periods.

2. All events co-sponsored by What’s After Dark or approved to be on the What’s After Dark Calendar must fill out a Post Event Evaluation Form.

3. All events must be non-alcoholic.

4. Events must be open to all current Georgetown University students.

5. Events may not seek to profit, but only cover costs. Those events whose projections seek to profit more than $150 will not be considered.

6. If approved for funding, co-sponsorship, or calendar submission the event MUST include the What’s After Dark logo on program/event publicity.

7. Events will be considered by the Late Night Programming Committee which meets bi-weekly.

What’s After Dark Major Community Initiatives

*All events must meet the What’s After Dark General Guidelines

Co-Sponsorships

1) What’s After Dark hosts many late night programs for your enjoyment. Student organizations and groups can play a role in the implementation of medium to large-scale initiatives. Many groups have great ideas for campus wide programming, but may not have the resources to plan or carry out the logistics to make the event successful. These programs fall into the following general criteria:

Estimated co-sponsorship aid needed exceeds $500
Expected audience size is more than 100
Event needs additional support (contracts, major equipment, lots of “person” power, etc.)

Please remember these are general criteria. All programming ideas will be taken into consideration and are expected to be collaborations or joint programming efforts. These types of events will normally require meeting with What’s After Dark Staff.

Instructions: Fill out an Event Application Form and the staff will contact you directly to schedule a meeting

2) Organizations or department who are planning events that would be considered “late night” under the What’s After Dark criteria may also present ideas to be included in the What’s After Dark weekend schedules. These events may be annual events that take place during What’s After Dark hours, annual events that are adapting to What’s After Dark set hours. These events may be primarily planned by the organization, office, or department, and more. These types of events may or may not require meeting with What’s After Dark Staff.

Remember, the earlier you approach What’s After Dark staff, the more likely it is that the event will be favorably considered and the less likely it will be that the calendar is full for the proposed date.

Instructions: Fill out an Event Application Form and the staff will contact you directly about the event.

Calendar Submission

Events may be submitted to be placed on the What’s After Dark Calendar without seeking money for co-sponsorship. These events comply with the What’s After Dark General Guidelines. If approved to appear on the calendar, this event may also appear in any additional marketing or publicity there may be for that weekend.

Remember, the earlier you submit your request, the more likely it is that the event will be favorably considered and the less likely it will be that the calendar is full for the proposed date.

Instructions: Fill out the Calendar Submission Form

Program Ideas

Organizations, groups, departments, offices, university committees, and/or students may have an idea for a program they would like to see as a What’s After Dark program or would like to implement but do not have enough detail to fully complete the Event Application Form.If community members have an idea they would like to see implemented, they should contact the What’s After Dark staff to discuss the possibilities of development of that program or event.

Instructions: Fill out an Idea Submission Form. You will be contacted by the What’s After Dark staff in reference to this program idea.

What’s After Dark Vault

This vault (fund or grant service) offers student groups with access to benefits the opportunity to apply for funds for late night programming. Student organizations and groups may apply for up to $400.00 in co-sponsorship for their program. Funding will be decided upon by a committee that meets bi-weekly.
* All events must meet the What’s After Dark General Guidelines

To receive these funds, programs must meet the following criteria:

All events must be sponsored or organized by an organization with Access to Benefits.
Applications for funding must be submitted AT LEAST 2 weeks prior to the proposed date for the event. Your application will not be considered if your application is submitted late.
Events regarded as fundraisers with or without registration fees/admission will be considered on a case-by-case basis. These events must comply with University policy regarding charitable fundraisers (insert link). Proof of the donation to the non-profit organization/fund must be provided after the event.
Events will receive favorable consideration if they are free or very low cost to students and appeal to a broad range of the Georgetown community.
Up to 6 programs per week may receive What’s After Dark Vault funding. Groups that appear to be proposing similar events on the same weekend may not be approved for funding immediately. Those groups will be contacted individually and encouraged to collaborate.
Organizations must provide some form of confirmation that the space for their event has been scheduled AT LEAST a week before the event. This can be in the form of a confirmation number, report, or e-mail from the appropriate office. If organizations do not submit this confirmation, their allocations process will be halted.
All organizations who receive What’s After Dark Vault funding must have two executive board members attend the event and fill out Post Event Evaluation forms within one week following the program.
Events must be consistent with policies outlined in the Student Code of Conduct, OCAF reservation forms, and the Student Organization Guide.

Instructions: Fill out an Event Application Form.

Forms

Click Here to fill out the Event Application Form.

Click Here to fill out the Calendar Submission Form.

Click Here to fill out the Idea Submission Form.

Click Here to fill out the Event Evaluation Form.

*If your event is residential community specific (meaning your event is only open to a residence life community), please Click Here to visit the What's After Dark Residence Life Website.